Table of Contents
About NYPA
The New York Power Authority (NYPA) is the nation's largest state-owned power organization with 17 generating facilities in various parts of New York State and more than 1,400 circuit-miles of transmission lines. NYPA is a leader in promoting energy efficiency, new energy technologies and electric transportation initiatives. NYPA provides lower-cost power to government agencies; to municipally owned and rural-cooperative electric systems; to job-producing companies and non-profit groups; to private utilities for resale—without profit—to their customers; and to neighboring states, under federal requirements. Approximately 80 percent of the electricity it produces is clean renewable hydropower. A non-profit, public-benefit energy corporation, NYPA does not use tax revenues or state credits. It finances its projects through bond sales to private investors.
The Supplier Diversity Program
Linking the Authority's diversified product and service needs with qualified minority-and women-owned businesses is what the Authority's Supplier Diversity Program is all about.
In 1983, the Authority voluntarily established the Supplier Diversity Program. Since that time it has awarded hundreds of millions of dollars in contracts to Minority and Women Business Enterprises for items such as fuel oil, computer equipment and services, printing, office supplies, construction work and engineering services, to name a few.
With the enactment of Executive Law Article 15-A in 1988, the Authority's Supplier Diversity Program was revised to incorporate the rules and regulations promulgated by the New York State Governor's Office. In accordance with the law and with direction from the Governor’s office, the Authority will continue its aggressive effort to increase utilization of M/WBE firms certified by New York State and to reach out to those firms who have yet to be certified. In addition, on September 1, 1994, Equal Employment Opportunity requirements were implemented on all applicable contracts.
Definitions of Minority and Women Owned Businesses
In accordance with Executive Law Article 15-A, the Authority only recognizes minority or women-owned business, which have been certified by the Empire State Development Corp., Division of Minority and Women's Business Development. The law defines Minority or Women-Owned Businesses in the following manner:
Minority Owned Business Enterprise
Any business enterprise which is at least fifty-one percent owned by, or in the case of a publicly owned business, at least fifty-one percent of the stock is owned by citizens or permanent resident aliens who are:
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Woman Owned Business Enterprise
Any business enterprise which is fifty-one percent owned by, or in the case of a publicly owned business, at least fifty-one percent of the stock is owned by citizens or permanent resident aliens who are women, and such ownership interest is real, substantial and continuing. The ownership must have and exercise the authority to independently control the business decisions of the entity.
For the link to the Directory of New York State Certified Minority and Women Owned firms, and more, go to
http://www.esd.ny.gov/MWBE.html
New York State Certification
In order to be recognized as a Minority/Women Business Enterprise (M/WBE) by the Authority, your firm must be certified by the Empire State Economic Development's Division of Minority and Women's Business Development.
To request an application, obtain additional information on the NYS certification requirements or to initiate your certification process, contact one of the two offices listed below or visit their website:
Empire State Development Corporation
Division of Minority and Women's Business Development
ALBANY OFFICE
30 South Pearl Street
Albany, NY 12207
(518) 292-5250
NEW YORK CITY OFFICE
633 3rd Avenue, 32nd Floor
New York, NY 10017
(212) 803-2414
For additional information on New York State certification requirements and applications, technical assistance, access to capital, contract opportunities, NYS Directory of certified M/WBE’s and much more
please visit http://www.esd.ny.gov/MWBE.html
For Out-of-State Corporations
The following information was obtained from the New York State Department of State and pertains to all Out-of-State Corporations without a New York State address. This requirement does not apply to out-of-state firms who are sole proprietors.
PRIOR TO APPLYING FOR NEW YORK STATE MINORITY/WOMEN BUSINESS ENTERPRISE (M/WBE) CERTIFICATION.
To do business in New York State the corporation must possess a Certificate of Authority which can be obtained through any stationery store that carries legal documents.
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A filing fee of $225.00 must be paid by certified check, attorney's check or money order.
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The corporation must obtain the Certificate of Good Standing from the state in which they are located.
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Upon completing the above process, the corporation will be qualified to apply for New York State certification.
At this point, the APPLICATION FOR AUTHORITY, together with a completed NYS M/WBE CERTIFICATION APPLICATION, should be submitted to the following address for processing:
New York Department of State
Division of Corporations
One Commerce Plaza
99 Washington Ave
Albany, NY 12231
(518) 473-2492 (Automated)
Web Site: www.dos.state.ny.us
info@dos.state.ny.us
To download the “Application for Authority” and obtain other pertinent information, go to:
www.dos.state.ny.us/corps/
What the Power Authority Buys
The following partial list represents the variety of goods and services generally purchased or leased by the Authority:
SERVICES Accounting
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SUPPLIES/EQUIPMENT Appliances New/Repair |
The Procurement Function
Since the Authority purchases a vast amount of equipment, services and supplies to support its operations, maximum emphasis is placed on competitive bidding to meet quality and delivery requirements at the lowest possible cost.
There are two primary methods by which M/WBE’s participate in the Authority's procurement activities. They are:
1) Direct Purchasing - The Authority contracts directly with the M/WBE for the goods and/or services.
AND/OR
2) M/WBE Utilization Goals - The M/WBE is sub-contractor to a prime vendor/contractor that has a contract with the Authority.
The M/WBE's role as a prime contractor on one contract does not preclude it from also seeking work as a subcontractor on another contract. It is not necessary for the M/WBE to hire agents, advisors and other intermediaries in order to compete for Authority contracts.
Normally proposals are submitted
to the Authority as a result of the Authority's issuance of a formal price
inquiry, public bid notice or invitation to bid. Each type of solicitation
contains instructions relative to proposal preparation and submission
procedures.
Public Bid Notices are advertised in the New York State Contract Reporter, the State's Official weekly listing of bidding opportunities. Additional information including subscription instructions can be found on their Web site address at www.nyscr.org. The Authority’s contract opportunities may also be found on our website see page 17 for more information. Additionally, the Authority advertises in the Minority Commerce Weekly mcbids.com. The Authority may issue statements of interest or other similar notices of various program opportunities.
For each product or service purchased, the Authority normally solicits bids through a number of qualified sources. It is im
perative that each bidder follows ALL instructions and specifications. Each solicitation includes:
- Technical specifications data for the item or service
- Instructions for preparing the bid
- Date, Time and Place for bid submission
- Schedule for commencement and completion
- Place of delivery
The proposal submitted by the vendor is the document intended to persuade the Authority's staff that the vendor is technically qualified, understands the scope of work and can perform the work in a timely, cost-effective manner.
Therefore,
- The Bid Inquiry Number must be referenced on all correspondence and mailing labels.
- If provided, proposals must be signed and submitted on forms furnished by the Authority.
- Unless specifically extended by a bid addendum, bid proposals are due by the "bid due date" specified.
- Your proposal should be self-contained and written with clarity and thoroughness.
- All exceptions to the bid document requirements must be in writing and submitted with your bid proposal. FAILURE TO DO SO MAY RESULT IN THE REJECTION OF YOUR BID PROPOSAL AS INFORMAL OR INCOMPLETE.
Make sure your price includes all costs associated with performing the work. Remember you are at a disadvantage if you want to renegotiate the price after the work has begun. Legally, you may not be granted relief if mistakes (except perhaps for obvious arithmetic errors due to the extension of unit prices and corresponding quantities) are discovered after bid opening.
INSTRUCTIONS SHOULD BE FOLLOWED EXPLICITLY.
Questions regarding preparation of your bid proposals should be directed to the buyer identified in the bid document. THE AUTHORITY IS NOT RESPONSIBLE FOR COSTS INCURRED IN THE PREPARATION OF PROPOSALS.
Subcontracting Business Tips
The New York Power Authority is committed to increasing the
procurement opportunities for Minority and Women-Owned Business Enterprises
(M/WBE’s) at our headquarters and operating facilities.
Once you become a subcontractor, your success will depend
largely on your ability to carry out your obligations in a manner consistent with
accepted business practices.
Before You Sign a Sub-Contract Agreement
1. Study the bid specifications and plans for the project. Make sure you know the scope of work.
2. Know the prime contract's provisions and requirements, such as the insurance provisions, prevailing wage rates, submission requirements and retention.
3. Ask the job or work site to become aware of conditions that may affect your bid price.
4. Ask the prime contractor for written clarification of any bid item(s) you do not understand.
5. Prepare accurate and detailed cost proposals or price quotes. The proposal submitted is the instrument intended to persuade the Authority's staff or Prime Contractor's staff for subcontracting work that you are technically qualified, understand the scope of work and can perform the work in a timely, cost effective manner. If you initially offer a price by telephone, follow up by sending the prime contractor or the Authority, as the case may be, written confirmation of the bid amount specified in our verbal quote.
6. During negotiations, document all conversations with the Authority or prime contractor. Be sure to note the time, date and name of the person with whom you spoke, as well as the nature of your discussion.
7. Notify NYPA's Supplier Diversity Department immediately if your company is listed by a prime contractor as an M/WBE without your knowledge or consent on an Authority related project.
8. Remember! Do not assume anything. When in doubt as to the meaning of any part of the procurement package, contact the issuing contract administrator.
- Prepare your bid accurately. The Authority may not be able to grant relief if you make an error that is costly to you.
- Write all technical and commercial terms and conditions. Bids which appear to be incomplete may be automatically rejected. The Procurement Division is the starting point for all firms that would like to do business with the Authority.
- Submit the bid on time. Bids submitted after the bid due date are generally rejected unless a written time extension has been granted to all applicable bidders by the Authority prior to the bid opening.
Before You Begin
Work as a Subcontractor
1. Make sure you have a written (sub)contract agreement that includes the requirements, conditions and provisions of the job. Some items that should be addressed in the agreement include:
- A detailed description of the scope of work to be performed by your company. Read and be sure you understand all the terms and conditions of the (sub) contract.
- Clear identification of responsibility for insurance, bonding and equipment requirements.
- Identification of required certifications, permits, and prevailing wage requirements, the latter pursuant to section 220 of the labor law of New York State.
- Discussion of how and when you will receive payment from the prime contractor, if any, for work performed and the amount you are to be paid.
- Procedures for resolving conflicts and disagreements and handling additional work, change orders and modifications.
- The recommendation that your attorney review any (sub)contracting agreements before you sign it.
2. Ask the prime contractor to provide you with the project schedule specifying when your company is to start work on the project as well as the duration of your participation. This will permit you to allocate sufficient time for details such as placing orders or supplies and arranging for the leasing of equipment.
As Work Progresses
1. Keep a daily log of all work-related activities performed by your company. Focus on site conditions, unforeseen changes and oral directives from the Authority or the prime contractor. Communications with the Authority or prime contractor should be in writing as much as possible.
2. Make sure that change orders affecting your (sub)contract amount and your scope of work are in writing. The written change order should contain a statement of cost and should be signed by you and the Authority and/or the prime contractor.
3. Attempt to resolve problems and conflicts as they arise.
Bidders Information
(Vendors that are NOT listed in the New York State Directory of Certified Minority and Women-Owned Businesses are considered general vendors.)
If your firm is listed in the New York State Directory of Certified Minority and Women-Owned Businesses, it will then automatically be included in the pool of vendors certified to meet NYPA's procurement needs. You must be certified by New York State in order for us to recognize your firm as a Minority or Women owned business. Lack of certification, however, does not preclude your firm from doing business with us. If your firm is not certified as an M/WBE by the State of New York and you request certification or additional information, please see Page 5 of this Guide.
The Authority does not maintain an official bidders list. The majority of bids in excess of $15,000 are advertised in the NYS Contract Reporter. (See page 10 for more information). Bids under $5K may be awarded to vendor of choice, although proposals may be solicited from several sources. Information regarding NYPA’s current contracting opportunities may be found on the Authority’s web site by going to WWW.NYPA.GOV “About Us “ and selecting “Doing Business with Us” and looking for “Current Bidding Opportunities.” Register and you will be able to see what the Authority has out for bids at that time as well as download the bids directly from the site.
Also please complete and return the Vendor Survey Form located at the rear of this ”“Guide to Business Opportunities” along with any pertinent information on your company such as line cards, references, company literature or brochures etc. to this office.
All information should be mailed to:
New York Power Authority
123 Main Street
White Plains, NY 10601
Procurement – Supplier Diversity Program
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For further information on NYPA’s
Supplier Diversity Program
Visit our Supplier Diversity Web Site at
http://www.nypa.gov/SDP/default.htm
For Current Contracting Opportunities
Visit our Procurement RFQ Web Site Address at
NYPA.Gov
About Us
Doing Business with Us
Select: Current Bidding Opportunities
-Or-
click “Quick Links”
To access the current bidding opportunities, plus additional information.
For Your Information
Unsolicited Proposals
The Authority does not recognize proposals submitted solely on the proposer's initiative. Submitted proposals must be in response to a formal Request For Proposal (RFP).
Evaluation, Negotiation and Award
After bids are opened, the proposals are evaluated for both their technical qualifications and commercial acceptability. If questions, exceptions or disagreements are expressed by either the Vendor or the Authority, negotiations may ensue. However, negotiations may only take place with the lowest qualified bidder. If mutually acceptable terms cannot be negotiated with the lowest evaluated bidder, the Authority may reject that bid and open negotiations with the next bidder, and so on. Where applicable, the M/WBE goal requirements can also serve as evaluative criteria in the final determination of a Bid Award.
Quality Assurance Requirements
Vendors must meet the pertinent quality assurance requirements for the commodity or service that they are supplying. The term "quality assurance" is defined as those planned and systematic actions necessary to provide adequate confidence that a system, structure or component possesses the material composition, physical characteristics and performance capability for which it was intended. Specific applicability or acceptability of quality assurance will be covered separately in each bidding document.
Who to Contact
The Procurement Division's Staff welcomes the opportunity to acquaint new firms with the Authority's procurement procedures. A listing of key personnel is provided on pages 21 - 24 of this publication.
Most of the Authority's purchasing functions are performed by the White Plains Office and its other operating facilities. The Authority's operating facilities function as independent purchasing entities for certain site-specific goods and services. You may solicit the individual facilities to market your product, goods or services.
Experience has shown that successful bidders take an active approach in marketing their goods and services to the Authority. Active marketing involves direct contact with key personnel. We wish to emphasize the importance of active marketing, especially for those firms that have not previously worked with the Authority.
It is highly recommended that you make an appointment before coming in to see any Authority personnel. Normal appointment hours are Monday through Friday, 8:00 a.m. to 4:00 p.m.
To maintain security, all visitors must identify themselves upon entering, sign the visitor's register and obtain an identification badge. The badge must be worn conspicuously and returned to the guard upon your departure. Authority personnel must accompany visitors when moving from one department to another.
Executive Officers
New York Power Authority
White Plains Office Albany Office
Clarence Rappleyea Building 30 South Pearl Street - 10th
123 Main Street Albany, NY 12207-3425
White Plains, NY 10601-3170 (518) 433-6700
(914) 681-6200
Chairman
John R. Koelmel.................................................................(914) 390-8277
President & CEO
Gil Quiniones .....................................................................(914) 681-6810
Chief Diversity Officer
Sylvia Hamer......................................................................(914) 681-6559
Chief Operating Officer
Edward Welz......................................................................(914) 681-6675
Chief Information Officer
Dennis Eccleston...............................................................(914) 681-6231
SVP - Power Support Services & Chief Engineer
Brad Van Auken.................................................................(914) 681-6218
SVP - Economic Development & Energy Efficiency
James Pasquale................................................................(914) 390-8127
SVP - Enterprise Shared Services
Joan Tursi ..........................................................................(914) 681-6992
Key Procurement Personnel
White Plains Office
123 Main Street
White Plains, NY 10601
Patricia A. Leto
Vice President, Procurement……………………………………......................... (914) 681-6623
Supplier Diversity Program Staff
Debra J. White
Director, Supplier Diversity …………………………………………………….... (914) 681-6976
Yves-Rose Valbrun
Supplier Diversity Program Analyst………………………………………………(914) 681-6453
Senior Procurement Staff
Len Walker
Manager of Special Projects ……………………………………………………. (914) 681-6627
Robert Haggerty
Manager of Hydro & Transmission Procurement................................................. (914) 681-6283
Donna Keough
Manager of Energy Services & SENY Procurement …………………………... (914) 287-3791
Diane Gil
Manager of IT & SAP Procurement ...................................................................... (914) 287-3583
Operating Facilities
BLENHEIM-GILBOA POWER PROJECT Kelvin Nahrwold CLARK ENERGY CENTER/ Pat Donnelly William Siddon Mailing Address: NIAGARA PROJECT |
500 MW COMBINED CYCLE PLANT Kevin King ST. LAWRENCE – FDR PROJECT Sandy Johnston RICHARD M. FLYNN POWER PLANT |
Key Headquarters Departmental Personnel
Accounting
Howard Berg
Sr. Accountant........................................................................................(914) 287-3362
Corporate Support Services
Susan Egginton
Director, Corporate Support Services.................................................(914) 681-6410
Chris Copeland
Support Services Manager....................................................................(914) 287-3709
George Marriott
Facility Manager......................................................................................(914) 287-3930
Corporate Communications
Nancy Ames
Director, Communications & Marketing Services...............................(914) 390-8170
Alice Kenny
Manager, Graphic Communications.....................................................(914) 390-8176
Energy Efficiency
Paul Belnick
Vice President, Energy Efficiency........................................................(914) 287-3828
Sam Coscia
Director, Construction............................................................................(914) 287-3268
Maribel Cruz
Program Manager, Marketing/Economic Development.....................(914) 390-8228
Dominic Luce
Program Manager, Energy Services....................................................(914) 390-8234
Michael Nash
Director, Engineering & Design............................................................(914) 390-8210
James Bejarano
Program Manager, Energy Services....................................................(716) 852-0618
Rino Trovato
Program Manager, Energy Services....................................................(914) 390-8220
Environmental
John Kahabka
Vice President, Environmental, Health & Safety ……….….............. (914) 681-6308
Joe Dosso
Director, Environmental Operations.………......................…………. (914) 287-3144
Engineering
Robert Knowlton
Vice President, Engineering.................................................................(914) 681-6424
Peter Ludewig
Director - Hydro Engineering……………………………………..…...(914) 287-3273
Robert Schwabe
Director - Asset & Maintenance Management…………………..…..(914) 287-3794
James Sheldon
Director - Electrical Engineering………………………………..…….(914) 681-6456
William Stanton
Director - Mechanical Engineering…………………………….……..(914) 287-3307
Finance-Corporate
Brian McElroy
Treasurer.................................................................................................(914) 287-3956
Fossil Fuel Supply
Rod Mullin
Director, Planning & Fuel Operations………………………..…..…...(914) 287-3884
James Ondishin
Manager Fuel Operations......................................................................(914) 287-3881
Human Resources
Rocco Iannarelli
Vice President ................................................………………..….……(914) 287-3342
Ida Gencarelli
Director of Benefits and Compensation.......................................…....(914) 287-3113
Barbara Coles
Manager – Human Resources, Employment………………. ….……(914) 287-3798
William Rainford
Manager – Talent Development………………………………….…...(914) 681-6964
Rani Pollack
Manager, Employee Relations......................................................…....(914) 390-8267
Information Technology
John Brennan
Director Strategy & Governance...........................................................(914) 287-3168
Lena Smart
Chief Information Security Officer…………………….........................(914) 287-3634
Peter Poggi
Director of Infrastructure.........................................................................(914) 681-6667
Helen Yang
Director of Application Services...........................................................(914) 681-6841
Insurance
Dennis Sacco
Director of Risk Management...............................................................(914) 287-3922
Law
Ali White
Sr. Attorney II ...........................................................................................(914) 681-6695
Project Management/ Construction Management Services
John Canale
Vice President - Project Management…….........................................(914) 681-6706
Michael Mitchell
Project Manager - Hydro/Transmission.. ............……………….……(914) 681-6428
Reynaldo Salcedo
Project Manager - Generation/Facility Improvement……….…….....(914) 287-3408
Public and Governmental Affairs
Sobeida Cruz
Vice President, Environmental Justice…............................................(914) 390-8184
Joseph Leary
Vice President, Public, Community & Gov’t Relations…...................(914) 390-8187
Brian Warner
Director, Policy Analysis & External Community Affairs ...................(914) 390-8183
Special Projects and Business Integration
Jill Anderson
Chief of Staff and Director of Energy Policy........................................(914) 287-3706
Sustainability
Kerry-Jane King
Sustainability Manager...........................................................................(914) 390-8207
NYPA Facilities Regional Managers
BLENHEIM-GILBOA POWER PROJECT Lynn Hait New York Power Authority CLARK ENERGY CENTER/ Phillip Toia Mailing Address: NIAGARA PROJECT Harry Francois Mailing Address: |
500 MW COMBINED CYCLE PLANT New York Power Authority ST. LAWRENCE – FDR PROJECT Rick Turner Mailing Address: RICHARD M. FLYNN POWER PLANT Russ Bahm New York Power Authority |
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